The Different Types of Video Conferencing

By Vannia M.

Technological breakthroughs have radically changed how we communicate and how we do business. Among the newly adopted work dynamics, face-to-face meetings have been replaced with audio and video webcam interactions. This form of communication is popularly used around the world and in different fields due to its potential to increase productivity, save time, reduce travel expenses, enable long-distance or international communication, and, in general, foster collaboration without the need to constantly travel to communicate face-to-face.

                          Video conferencing is a live, virtual connection between two or more people in different locations that interact with each other through the use of audio and video.

 

What Is Video Conferencing?

Video conferencing is a live, virtual connection between two or more people in different locations that interact with each other through the use of audio and video. It is a very popular and effective way of enabling presentations, lectures, and other audio and video content to be streamed in real-time with easier accessibility from any place.

Video conferencing helps teams maintain human connections, regardless of their physical location, which accelerates decision-making and improves their ability to collaborate globally. Among the key benefits of video conferencing is the fact that it improves efficiency, streamlines collaboration, optimizes time, helps build relationships, and saves money, it is no wonder that according to a report by VC daily, video conferencing is expected to grow by 20 percent by the end of the year.

 

Top Users for Video Conferencing Technology

 

1. Telepresence Video Conferencing

types of video conferencing, The Different Types of Video Conferencing, Azulle

Telepresence video conferencing can be defined as a more technologically advanced form of video conferencing that involves robotics and allows people to perform tasks remotely. It offers an immersive experience and helps create the impression that participants or groups are together in the same room. Telepresence systems are often used in conference rooms, training centers, and classrooms. Among its many applications, this conferencing system is particularly useful in the medical field for remote procedures or surgeries, where the doctor can use a robotic system that allows him to be in two places simultaneously. This is achieved through real-time 3D video vision, stereo audio, and remote instrument control with haptic feedback.

 

2. Desktop Video Conferencing Technology

types of video conferencing, The Different Types of Video Conferencing, Azulle

This type of videoconferencing has been adopted by small and large companies because it does not require the use of expensive professional equipment or the implementation of a conference room for meetings to take place. Desktop videoconferencing, as its name suggests, can be effectively conducted from desktops or TVs powered by mini PCs or laptops, paired with tools like cameras, speakers, microphones, and a stable Internet connection.

 

3. Room-Based Video Conferencing Technology

types of video conferencing, The Different Types of Video Conferencing, Azulle

Room videoconferencing is one of the most common and widely used communication forms by organizations today. It consists of teams meeting in a common room designed to accommodate several people and equipped with screens, speakers, and projectors, allowing meetings to run smoothly and efficiently.

 

4. Multiway Technology

This technology makes it possible for businesses to use many videoconferencing systems at once, especially useful for  companies that have office locations spread out around the map. This type of video call involves many videoconferencing systems, therefore multiway capabilities are required. This is possible when the user makes a call from a multidirectional endpoint using the MCU (multipoint control unit) network resource which offers a variety of features and connects all videoconferencing system users to a single network.

 

types of video conferencing, The Different Types of Video Conferencing, Azulle

5. Integrated Video Conferencing

Integrated video conferencing can be useful when there is a meeting with many attendees where screen sharing is essential for content to be played. It requires a similar setup to the telepresence system, which consists of a camera, screen, and video peripheral, but at a lesser cost. This system is typically employed in the educational field for lectures in boardrooms and classrooms.

 

6. Data Sharing types of video conferencing, The Different Types of Video Conferencing, Azulle

This videoconferencing technology offers a great capacity for collaboration due to the ease and speed with which data can be exchanged. This type of videoconferencing is mainly used to discuss plans and strategies to be implemented, enabling fast and more efficient organizational communication among team members.

 

Types of Video Conferencing Software

Video conferencing is possible thanks to integrated software that guarantees a rich, high-quality experience. Some of these programs have functions for scheduling meetings, screen sharing, chat functionality, voting analysis, and a wide number of other tools that make it very convenient for companies and organizations to conduct meetings with multiple users at the same time.

Discover some of the best and most commonly used video conferencing software preferred by organizations and teams below:

 

Microsoft Teams types of video conferencing, The Different Types of Video Conferencing, Azulle

Microsoft Teams is a collaboration application built for hybrid and remote work used to keep teams informed, organized, and connected in one place. This platform allows users to chat, share their screens, and make and receive calls with advanced features such as group calls, voicemail, and call transfer. The most distinctive feature of this platform is that it allows collaboration between groups to edit files together in real-time integrating other Microsoft apps such as Word, PowerPoint, Outlook, and Excel. Like many other video conferencing services, Microsoft offers both a free and a paid version of Microsoft Teams. One of the most significant differences between the free and paid versions of Microsoft Teams is that with the free version, the maximum number of members with access to the platform is 300, whereas with the paid version and with an enterprise license, the number of members with access is potentially unlimited. Another difference is that the free version of Microsoft Teams offers 2GB per user and 10 GB of shared storage, while the paid version offers 1 TB of storage per user. It is also worth mentioning that the cost of Microsoft Teams will depend on the type of subscription chosen, given this software option can only be purchased as part of a Microsoft 365 subscription.

 

Google Meet types of video conferencing, The Different Types of Video Conferencing, Azulle

Google Meet is Google’s video conferencing application for web browsers and mobile devices, focused on the work and education environment. Users who wish to use this service need a Google account to initiate calls, and anyone with a Google account can access a Meet call from Gmail. Users can enter Google Meet meetings via meeting codes, a secure method consisting of unique passwords that are created for each video call. Meetings can also be scheduled directly on Google Calendar. The invitation and agenda can be instantly emailed to attendees, along with a link that allows them to join the meeting online, plus a dial-in phone number to allow attendees without Wi-Fi or mobile data to join using a smartphone. This application allows companies, educational institutions, and other organizations to broadcast live meetings to an audience of up to 100,000 viewers. Users using a computer can access this platform directly from any browser without having to install any plug-ins, and if accessing from a mobile device, they can join by downloading the Google Meet application. The most distinctive features of this platform include multi-device chat synchronization, stored chat history, real-time captioning, meeting recording function, and more. Some of these features, such as international dial-in numbers, meeting recording, live streaming, and administrative controls, are only available with the paid version.

 

ezTalks Meetings types of video conferencing, The Different Types of Video Conferencing, Azulle

ezTalks Meetings is an application created for startups, small businesses, and large corporations to facilitate video conferencing and remote collaboration. This video conferencing platform is popularly used in many offices and companies around the world. Joining a meeting is quite simple when using ezTalks meetings since, in contrast to many other platforms, no account is required; instead, you may access any meeting by clicking on the URL. Additionally, this application supports HD resolution video, and the audio is of excellent quality. Among several other features are screen sharing, online whiteboard-annotation, online meeting scheduling, document sharing, text chat, remote control of applications, and the ability to record online meetings for future playback and sharing. The free version of the platform allows meetings of up to 100 participants for a maximum of forty minutes. Additionally, it offers the option to upgrade to its paid plans at any time to enjoy hosting online meetings for up to 500 people and have access to the support line via phone, email, FAQs, and other online resources.

 

Cisco Webex

types of video conferencing, The Different Types of Video Conferencing, Azulle

Cisco Webex or Webex is a solution that offers a wide variety of software tools that provide a secure and reliable collaboration experience. It is used for virtual meetings, remote or interactive sales, technical support and help desk, marketing and live events, virtual training, and remote access. This application allows meetings anywhere and in real-time on the network, digital whiteboards, collaborative document review, screen sharing, and more. Similarly to the video conferencing applications mentioned above, this one also offers a paid version with additional advanced features such as HD meetings with up to 200 people, in contrast to the free version that only allows meetings of up to 100 people; as well as real-time translations and transcriptions, live polls, cloud recording storage, file transfer while in a meeting, as well as customer support with remote desktop control and live chat.

 

Conclusion

There are many platforms that enable video conferencing in the workplace, and the ones mentioned above are  a few of the most common ones. Although most of them are relatively unique, knowing the distinctive characteristics of a meeting is important as it helps  decide more precisely which one is the most convenient for your business. Video conferencing has made it possible for businesses and organizations to connect with each other quickly and efficiently, as it helps shorten the distance between the employer and employees. From reduced travel costs and faster completion of projects to improved communication between team members, video conferencing can be an asset to any business or organization.

 

Choosing the Right Video Conferencing System is Important

types of video conferencing, The Different Types of Video Conferencing, Azulle

Did you check out our video conferencing solutions? At Azulle, we understand the importance of video conferencing and we provide the best solutions for businesses. We offer excellent, powerful, and cost-effective hardware designed to help you communicate effectively with your employees or customers from anywhere in the world.

Visit our website to explore our solutions and choose the one that best suits your business needs!

 

 

 

 

 

 

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